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You can apply more than one condition by creating more than one rule in conditional formatting. So, you can see that it requires two rules to perform the conditional formatting, one for greater than 100, and one for less than 100. It must return TRUE for conditional formatting to be applied.įor example, if you want to apply conditional formatting using a condition that “If a cell value is greater than a set value, say 100, then format the cell as RED, else format the cell as GREEN”. Conditional formatting is applied using IF/THEN logical test only. =IF (logical_test,, )īut in conditional formatting, IF/THEN/ELSE syntax cannot be applied in a single rule. For example, “if the given argument is TRUE, THEN return this value, ELSE that value.” The IF function performs a logical test and returns one value for a TRUE result and another for a FALSE result.Ĭombine conditional formatting with an IF statement The IF function works on the IF/THEN/ELSE condition syntax.
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Hit the enter key and you should now see this.Read time: 29 minutes One of the methods to achieve Conditional formatting based on a custom formula is using the IF statement. Also, it is important that you add the exact amount of closing parenthesizes as you have opening ones. You could end with December being the Value if False if you wanted too. I prefer to add an error message just in case the value in cell B3 becomes something that it should not be. Also, the Value if True changes a column each month to pick up the correct income statement amount.įinally, we get to the Value if False argument. Notice how the Logical Test changes each time to test for a different month. The second thing is that whenever you are looking for a text value in Excel, you have to enclose it in quotation marks. First, the $ on each side of the cell reference serve to anchor it so that no matter where this formula is copied and pasted, it will always point to cell B3. There are two other things that I want to mention here. The first part of the formula is the Logical Test and it looks up the contents of cell B3 to see if they equal January. Let us break it down into understandable chucks. I know that is a lot to digest all at once. Click in cell B23 and enter the following formula. Pulling only the current month information is much quicker and easier than the year to date data. Below is a picture of what the spreadsheet looks like. I set up a spreadsheet that has three high-level income statements on it, one for actual results, one for budgeted results, and the third one for an actual versus budget income statement, which will be controlled by a drop down box that selects the current month in cell B3. Now that we know what Excel is looking for, let us walk through a step-by-step example. Example of Using Nested IF Statements in Excel The Value if False can be a number, text, formula, cell reference, or it can return a blank cell by using "". If this argument is left blank, then Excel will return the logical value of false. The Value if False parameter is the value or expression that the formula will display if the Logical Test comes back as false.
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Older versions of Excel limited you to seven times.
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A nested IF statement will begin again with the Logical Test followed by the Value if True and repeated as many times as needed up to a total of 64 if you are using Excel 2007 or newer.